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Executive Assistant / Scheduler

Executive Assistant / Scheduler

Executive Assistant / Scheduler

The Executive Assistant/Scheduler works in partnership with the Executive Team on behalf of the City Councilmember. This position will manage a complex and detailed calendar for all Councilmember driven activities including events, meetings, travel, conferences, etc. Will also be responsible for managing all internal and external scheduled meetings and events as well as providing administrative support by preparing essential materials, briefs, talking points, setting up phone calls and presentations.

A successful candidate must be able to exercise discretion, good judgement, and significant initiative. In addition, this position requires being on call outside of regular business hours.

The 14th District consists of over 250,000 residents and stretches from Eagle Rock in the north to Downtown Los Angeles in the south. It covers the neighborhoods of Eagle Rock, Highland Park, Glassell Park, Hermon, Monterey Hills, El Sereno, Boyle Heights, and Downtown Los Angeles.

Values

Building trust between our office and the communities we serve is paramount; applicants should value transparency and accountability in a working environment. As a public servant in a Councilmember’s office, you are an extension of the representative elected by the people of CD 14; therefore you will be held to the highest possible ethical standards both on and off the clock.

Duties

  • Schedule meetings, telephone conferences, events and appointments for the Councilmember
  • Draft and review general correspondence, memos, emails, reports, etc. ensuring accuracy and clarity of all materials released by the Councilmember and Executive Office;
  • Foster strong working relationships with staff at all levels of the department, across the City, and with outside entities;
  • Manage and review filing and office systems (physical and electronic);
  • Organize travel and prepare complex travel itineraries for the Councilmember and Executive Team;

Qualifications

  • Superior interpersonal, written, and verbal communication skills;
  • Excellent time-management, analytical and organizational skills; capable of working efficiently with all levels of staff and the public;
  • Energetic, self-motivated, flexible & adaptable, able to think “outside the box”, able to multitask and work independently;
  • A team player with an attitude of service;
  • Fluency in MS Office Professional, web applications, and knowledgeable about technology and electronic communication.
  • 3-5 years of experience desired

To Apply

Interested individuals should submit a resume and cover letter to [email protected]

This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. The City of Los Angeles is an Equal Employment Opportunity Employer. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodations to ensure equal access to its programs, services and activities.




Why I'm Running

“I believe Los Angeles can do better, think bigger, and come up with more creative solutions to solve the problems facing our neighborhoods. As your Councilmember, I will build strong coalitions and advance policies to reduce homelessness, improve clean air and water, and make sure that our city is a safe place to live, work, and play.”

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Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community. Kevin de León with members of the community.